Archival management

Topic 1:  MANAGEMENT OF INFORMATION SYSTEMS AND SERVICES:
Introduction
Definition of terms
Management refers to the process of coordinating the total resources of organization towards the accomplishment of the desired goals of that organization.
Or: it refers to the art of getting things done through others by directing their efforts towards achievement of   pre-determined goals.
Information Centre is an integrated system which is composed of several interacted and     independent activities namely: Acquisition of materials, Organization of materials, Storage of the     materials, and Provision of the materials. 
Or it refers an organization that deals with the acquisition, processing, storage, repacking, dissemination, marketing and publicity of information. e.g. Libraries, archives, record centers, documentations centre, publishing firms, Database (data centers), Media houses and Cyber cafes.
A manger is a human being who utilizes the force of other human beings working under him for their benefit and the benefit of the organization by forecasting, organizing, directing and controlling people and other resources.
These recourses can be classified as: 
Financial or capital resources.
Human resources. 
Material or physical resources.
Features/ Characteristics of Management  
It is a Purposeful  activity 
It is a tool which helps use of human being and physical resource of the pre-determined goals and exists for achievement of specific objectives.
It is an integrative force
It integrates human, physical and financial resource; It lies on cooperation of everybody.
It’s a continuous process  
It is a dynamic and ongoing process because it involves human problems and issues which is concerned with the identification of the problems and taking appropriate way to solve it.
It is a group of activity 
Management is very much less concerned with individuals.
It is a goal oriented 
Success of any management activity is accessed by its set predetermined goals and objectives. 
It’s a Pervacy 
 It is required in all types of organization whether it is political, social, cultural or business because it helps and directs various efforts towards a directive issue.
It is an art of science 
Management contains a systematic theoretical knowledge and also practical knowledge.
8. It is universal 
Management applies in every situation.
9.  It is social process 
 Management is done by people through people and for the people.
10. It is multi – disciplinary   
Management has to deal with human behavior under dynamic condition it depends on a wide          knowledge derived from several discipline.
11. It is intangible 
Management is unseen or irreversible force but one can feel the pressure of management in form of results.
Objectives of management 
Human and social justice. 
Management serves as a tool of uplifting as well as betterment   of society though increased productivity and employment.
Maximum Prosperity for Employment And Employees.  
Management ensures smooth and coordinated function of an organization. 
Maximum result with minimum efforts.
Concerned with thinking and utilizing human, materials and financial resource in such a manner that we achieve the best combination.
4. Increase the efficiency of factors of production.
Though proper utilization of various factors of production the efficiency can be increased to a great extend which can be reduced through.
Importance of Management  
It helps in achieving  group goals 
It arranges the factor of production assembles and organizes their resources interprets the result in effective manner to achieve goal. It directs group effort toward achievement of pre-determined goals by defining objectives of an organization clearly whir will be no wastage of time, money and effort.
Reduces cost  
It gets maximum result minimum input by proper minimizing and by using maximum input and getting maximum output. Management uses physical human and financial resources in such a manner which result in best combination.
Optimum utilization of resources 
Management utilizes all the physical and human resources productively. It makes use of experts this service lead to use of their skill proper utilization and avoid wastage if the employee machines are producing its maximum there under employment of any resources.
Establishment equilibrium
It enables the organization to survive in challenging environment.           
Essential for  prosperity  of society